PTO Accrual Calculator

Projects how many hours of paid time off you will have on a future date, from your current balance, how your employer grants PTO and the days off you plan to take.

How to use

1. Enter your "Current PTO balance" and the "Balance as of" date from your pay stub.
2. Under "How you earn PTO", choose the method and fill in the rate.
3. Choose the "Pay schedule", the "Next payday" and the date in "Project to".
4. Optionally set a "Maximum balance" or a "Carryover limit", and add days under "Planned time off".

How it works

• Hours are added on each payday. Per hours worked: hours worked per week × 52 ÷ paydays per year × hours earned ÷ hours worked. Days per year: days × hours in a workday ÷ paydays per year.
• Twice a month means the 15th and the last day of each month (24 paydays a year).
• On the same day, the carryover reset comes first, then accrual, then time off.
• Your entries stay on this device. The result uses only your numbers; your employer's policy decides the real balance.

Questions and answers

How do I calculate PTO accrual per pay period?

Divide the yearly PTO hours by the number of paydays. For example, 15 days of 8 hours is 120 hours; paid every two weeks, that is 120 ÷ 26, about 4.62 hours per paycheck.

How much PTO do I earn per hour worked?

At 1 hour for every 30 hours worked and 40 hours a week, you earn about 1.33 hours a week, or about 69.3 hours a year.

What happens when my balance reaches the cap?

Accrual stops while the balance is at the "Maximum balance". The hours not earned appear as "Not earned (cap)".

How many days is my PTO balance?

Divide the hours by "Hours in a workday", 8 by default, so 36 hours is 4.5 days.